The Local Highway Authorities Procurement Route Choices for Highway Maintenance Services Toolkit is part of the Procurement, Contracting and Standardisation theme of the Programme. The Toolkit outlines how Procurement Route Choices for Highway Maintenance Services made by authorities can lead to the most appropriate delivery model for highway maintenance services. The process of procuring the most advantageous delivery mechanism for a variety of highway maintenance services can be complex and time consuming, and also be a costly process. This Toolkit provides guidance on the procurement process to enable the client user to identify at an early stage the procurement route choices available.

Local highway authorities typically start the process of procurement for highway maintenance services by undertaking research and determining their procurement and delivery methodology in isolation. This can often be time consuming for client, current service provider and other service providers with whom the client interacts. It is inefficient for every client to make the same journey and for service providers to have to react to each individual procurement exercise. The key driver for this project was a best practice Toolkit to identify and inform the procurement and delivery choices available, based on each Local Highway Authority’s inputs and constraints.



Before using this Toolkit it is recommended that the Guidance Document
( Guidance Document) is read. This takes the user through the complete procurement process and provides advice based on best practice together with case study examples and contacts.



This Toolkit will act as a detailed guide to map out the various considerations and alternatives when procuring highway maintenance services. It will enable Authorities to consider everything from Private Funding to In-house delivery with the option to consider various parts of the service differently if so required. The Toolkit is offered as free guidance to the sector and can be used for the following:

(a) to establish the current position of service delivery in relation to current thinking and hence the need for change in various aspects. There is opportunity for the user to answer a variety of questions and so derive the most suitable delivery model solution for their highway maintenance service needs.

(b) to help authorities narrow down the service delivery options that can be procured in order to refine their selection and obtain an option which most suits their authority’s characteristics and aspirations.

(c) throughout the process the user is encouraged to set down the justification for the decisions made and responses given to clarify the reasons for decisions made and to facilitate the audit process.



To produce the Toolkit, the Project Team has involved a variety of client organisations, discussed case studies with a host of parties and held workshops involving clients together with HMEP Project Board and Programme Board members. In addition specific bodies such as the Highways Term Maintenance Association, Chartered Institution of Highways and Transportation and Association of Directors of Environment, Economy, Planning and Transport have been consulted and made aware of the developments. At every stage progress has been reported to the HMEP Project Board and their advice/direction has been noted and followed in the development of the output. The complexity of the HMEP Programme and the variety of products has been covered through direct contact with other relevant product project managers and where relevant this document includes cross-references to other HMEP output. 

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Download Guidance Document